Brokerage Assistant
JLL - Seattle, WA
Position Summary:
SUMMARY
Provide high level support and leverage to the Seattle retail leasing/brokerage team, often handling a large amount of details relating to complex retail real estate transactions. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment.
PRINICPAL RESPONSIBILITIES
- Organize and participate in periodic client team meetings and/or calls
- Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
- Create and edit presentations, tour books, and client deliverables for prospect/client meetings with Adobe InDesign and Microsoft Software
- Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating building tour books
- Manage all team mapping needs and coordinate with GIS team to provide custom client map deliverables
- Process deal file paperwork; gather and label required documents; obtain necessary approvals
- Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
- Manage, update and post transactions to financial software
- Update and maintain broker professional profiles and other team marketing related material as needed.
- Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment
- Prepare and track broker expenses and expense reports in PeopleSoft
- Participate in regular administrative assistant and business unit meetings
- Duties assigned as the business needs require
BROKERAGE
- Initiate annual leasing assumptions and coordinate quarterly forecasts with property teams
- Coordinate Leasing Status Reports and Minutes on assigned properties as required by clients
- Manage transactions and sales through DealTrak and Dealio
- Manage all listings on brokerage listing services including CoStar, CBA, and Loopnet
- Create and maintain intranet sites for client and property purposes including, View the Space, Hightower, LeasePipeline, and Smartsheet
- Audit and review documentation on commission terms as well as invoice and bill commissions
- Prepare executive summaries, transaction, commission, financial variance and other reports as required
- Coordinate site selection detail and prepare tour books and other marketing materials for retail clients
- Assist with touring clients and properties and answering signage calls
MARKETING AND RESEARCH
- Assist in the preparation to produce large marketing presentations through InDesign, often with a short lead-time
- Support the market team in the preparation of flyers, email distributions, merchandising plans and due diligence proposals (which include documentation, market information, sales analysis, tenant matrices and other analytical information)
- Assist in the preparation and maintenance of marketing-for-leasing materials and presentations
QUALIFICATIONS
- Two (2) year degree or equivalent business experience
- Minimum two to three years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
- Must have real estate brokerage license, or obtain one within 4 months of start date
- Must have had at least 1-2 years of experience supporting multiple people
- Strong organizational, interpersonal and communication skills
- Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment
- Strong proofreading and editing abilities
- Resourceful self-starter; pressure-durable
- High level of proficiency and working knowledge of Adobe Software such as InDesign, DreamWeaver and Photoshop as well as Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
* Interested parties should submit their resumes with cover letter and salary requirements
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at http://www.us.jll.com/united-states/en-us/pages/careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 37860BR
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Posted: 30+ days ago
