Administrative Assistant (Part-Time/Temporary)
JLL - Seattle, WA
Position Summary:
ADMINISTRATIVE ASSISTANT – BROKERAGE
PLEASE NOTE: This is a Part-Time/Temporary position. Ideally, we are looking for someone who can work three days per week, initially. A successful candidate will have the opportunity to transition to a full-time permanent employee.
OVERVIEW
Provide high level support and leverage to multiple assigned real estate professionals, often handling a large amount of details relating to complex real estate transactions. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment.
ESSENTIAL FUNCTIONS
- Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
- Create and edit presentations for prospect/client meetings
- Assist in the preparation to produce large marketing presentations, often with a short lead-time
- Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating building tour books
- Process deal file paperwork; gather and label required documents; obtain necessary approvals
- Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
- Perform analytical searches in CoStar and LoopNet
- Manage, update and post transactions to financial software
- Update and maintain broker professional profiles and other marketing related material as needed.
- Provide interface for brokers on IT issues, including computer needs, email, voicemail, Blackberrys, and other related technology and equipment
- Prepare and track broker expense reports in PeopleSoft
- Perform general administrative duties such as answering phones, filing, faxing, processing mail, scheduling meetings and making travel arrangements to further support and leverage the sales process.
- Participate in regular administrative assistant and business unit meetings
EDUCATION AND EXPERIENCE
- Associate’s degree or equivalent business experience
- Minimum 2 years of experience supporting multiple people, preferably in the commercial Real Estate industry or other professional services organization
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong organizational, interpersonal and communication skills
- Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment
- Strong proofreading and editing abilities
- Resourceful self-starter; pressure-durable
- High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping, and database software
Posted: 30+ days ago
