Assistant Facilities, Moves

JLL - Seattle, WA

Position Summary:

Assistant Move Manager Job Description
Project Moves and Incremental Moves:
 
Description

• For Projects, work with Occupancy Planner to understand block plan and special requirements for group
• Attend kick off meeting for introduction to customer representative, usually executive admin.
• Responsible for the outcome of the move processes, customer satisfaction, move communication, and transparency and reconciliation of costs associated with all move-related activities
• Ensure necessary Corporate Real Estate policies are followed and appropriate approvals obtained
• Review layout and survey move in & move out locations.
• Assess cubicle condition, order missing parts, ergo changes.
• Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs.
• Work with customer representative.
• Update move matrix, fill in customer information, technical requirements.
• Receive, compile and scrub move lists for potential issues
• Review furniture layout, determine location for files and storage.
• Review ergo requirements for each employee, make arrangements for ergo desks as needed
• Deliver boxes, Move Labels, Post pin ups, & deliver move instructions.
• Determine Mobile locations and prep furniture for drop in stations.
• Provide move documents to move team, telecom, & IT.
• Provide space drawing for origin and destination locations.
• Provide move packet with matrix, drawings, phone requirements documents.
• Work with IT to ensure server connectivity & sufficient data drops for customer.
• Schedule all vendors for pre-move and move day activities.
• Schedule disconnects and reconnects of computer, servers, printer, and phones.
• Schedule movers and alert security, provide all names for badging.
• Run pre move meeting and provide move schedule.
• On site for all vendors and customer during move.
• Review completed move and make adjustments with vendor.
• Submit service tickets to have space cleaned, keys and chairs at desk.
• Schedule and run Post move rooms and activities.
• Post move follow up with customer
• Provide welcome documents, with information on new location and site services.
• Provide punch list to vendors with open items.
• Pick up crates and/or boxes.
• Clear contents of origin location, clean up for next group move in.
• Close out documents, billing, submit CAD and matrix to archive database for updates.

Other Tasks

• Following project and incremental moves, update seat assignment for accurate data reports in OVSM
• Work with Field Move & Space Coordinators to review CAD drawings to ensure accuracy as needed
• Manage small projects as needed

▪ Manage Furniture, Data, Electrical, and Paint Vendors
▪ Responsible for communication to end users
▪ Follow through with FM to ensure building wide email is issued
▪ Notify Security of vendor access, timing, etc.

• Be an effective "change agent" by reviewing current processes, policies, and practices and initiate discussion regarding the benefit of change
• Other projects, special assignments, and administrative duties as assigned

 
Software Knowledge

• Microsoft Office (Excel, Word, PowerPoint, Visio)

 
Education / Yrs of Experience

• College preferred but not required with at least 3 years’ experience in a corporate environment.

Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay.  We offer a competitive salary and benefits package. To be considered, please visit our Web site at http://www.us.jll.com/united-states/en-us/pages/careers.aspx to apply online.   All resumes MUST BE submitted via our web site. Please reference Job  47858BR
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Posted: 30+ days ago

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